With the spread of the virus forcing businesses to alter their working practices remote work and virtual board meetings seem to remain in the future. The flexibility of a digital meeting allows for attendees to participate without having to take into account travel restrictions or quarantine periods and can also help reduce expenses from hotels and flights.
Online meetings are easy to set up and they’ve become common among mission-driven organizations that are looking to maintain their communication despite the COVID-19 Crisis. It is essential to be aware of the potential pitfalls of online meetings to Website itcounts.org.uk/transparency-and-cooperation-are-two-major-factors-for-achieving-good-board-portal-technology/ avoid them and ensure that your online board meetings are as effective as possible.
The most important thing to consider is the platform you use for your virtual or hybrid board meetings. Choose a platform that includes a Waiting Room function to safeguard your meeting from attendees who are not authorized and only permit those who are invited by the co-host of the meeting or host. Train your board members so that they are aware of the technology.
Encourage your board members to use a headset or speakerphone during the meetings. Also encourage them to clear and organize their home office to appear professional and camera-ready. Take away personal photographs and other distractions. Remind them to sit on the chair instead of their couch or bed. This will allow them to appear more professional and presentable during the meeting. Encourage them to speak out at the beginning of the meeting to ensure that everyone hears and the meeting starts off on positive footing.
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