Virtual Meetings are a great method for colleagues to collaborate and connect even when they aren’t physically present. Virtual meetings may pose unique challenges which are difficult to overcome. These challenges include the lack of non-verbal cues, poor sound quality, and distracting participants. There are plenty of strategies and tips for conducting effective virtual meetings that will increase engagement and help keep them on the right track.
Make sure that everyone can attend your meetings at the right time. If your team is distributed across multiple time zones, schedule your meetings to coincide with the working days of everyone involved. This will stop your meeting from getting too long and will make your employees feel energized when they return to their individual tasks.
Provide a clear agenda for your meetings and stick to it as tightly as possible. This will stop the meeting from slipping off-track and give attendees the feeling that they are taking advantage of their precious time. Encourage participants to speak during the meeting, and note notes in writing instead of typing. Studies have demonstrated that writing out notes by hand helps people remember information and recall it later.
Keep a list of all comments and questions made by participants. Answer them at the conclusion of the meeting. This will ensure that all relevant information is covered and that any concerns or questions are addressed.
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